Buildings + Facilities
The Intelligence Layer for Building and Facility Assets
From the pool pump to the pavilion roof. From the school hall to the hospital ward.
AssetStack doesn't just store your asset registers and inspection reports. It reads them. It shows you which buildings need attention now, what they'll cost to fix, and builds the work orders and capital actions to get it done.
- Built in Australia
- IPWEA Aligned
- IIMM Methodology
- Australian Data Residency
Who It's For
Built for the Buildings You Actually Manage
Generic asset platforms treat every building the same. AssetStack was built around the components that facility managers actually own and operate: walls, roofs, HVAC, pools, kitchens, plant rooms, fire systems, electrical, finishes. At room level, with real costs and real lifecycles.
Local Government & Councils
Aquatic centres, libraries, galleries, sporting pavilions, community halls, depots, work yards and civic buildings. Manage diverse community portfolios with defensible capital plans that survive a council vote and an auditor.
Education
Schools, universities, TAFEs and campus infrastructure. Classrooms, science labs, kitchens, sports facilities, libraries, assembly halls and student accommodation. Standardise condition data across campuses and feed capital plans straight into grant applications.
Healthcare & Aged Care
Hospitals, clinics, nursing homes and residential aged care. Patient wards, operating theatres, sterilising units, plant rooms, kitchens and communal areas. Hold clinical accreditation while managing complex facility renewals across multiple sites.
Commercial Property & Hotels
Hotels, motels, serviced apartments and conference centres. Guest rooms, lobbies, restaurants, pools, gyms, plant rooms and back-of-house. Track condition and renewal costs through acquisitions and disposals with portfolio-wide visibility.
Retail & Social Housing
Shopping centres, retail chains, social housing and residential portfolios. Shopfronts, warehouses, loading docks, residential units and communal facilities. Standardise one asset library across every property type for consistent reporting.
How It Works
From Building Scan to Board Report
A five-step workflow that turns raw building data into defensible capital plans, audit-ready reports and board packs, with no consultant dependency.
Capture
LiDAR, 3D scans, photogrammetric capture, room-by-room condition assessments, photos, field inspections and defect logging. On or offline.
Build
Configure your 500+ component asset library, grading matrices and service-level standards. Set role-based access for executives, asset managers, inspectors and auditors.
Analyse
AI-supported condition grading and lifecycle modelling across every component. AssetMind answers plain-English questions about your portfolio.
Plan
Model Premium, Balanced and Must-Do funding scenarios side by side. See exactly what each service level costs, and what deferral does to your renewal backlog.
Prove
Generate audit-ready reports, replacement cost valuations and board packs from one source of truth. The Verified Savings Ledger ties each prediction to an intervention and verified outcome.
AssetMind. Ask your portfolio anything
- “Show me every asset in Poor or Failed condition across the aquatic centre.”
- “What's my renewal backlog if we only fund Must-Do works for the next three years?”
- “Which buildings are driving my highest replacement cost in 2035?”
- “Where should the next $500K of capital go?”
Core Capabilities
Visualise. Predict. Operate.
Ten integrated capabilities grouped around what facility managers actually need: a complete picture of their buildings, accurate forecasts of what will fail and when, and the tools to plan, fund and verify every intervention.
See every building, room and component
Digital Twin & 3D Building Scans
Walk through your facilities without leaving your desk. LiDAR, 3D scans and photogrammetric capture give engineers, contractors and board members a photorealistic digital twin of each site.
Intelligent Asset Register
Every component (walls, roofs, HVAC, pools, kitchens, electrical, fire systems, lighting, landscaping) captured at room level with quantity, unit rate, base life, condition grade and criticality.
Asset Tree
See your entire portfolio as a living hierarchy: organisation → site → building → room → component. Drill from portfolio-wide replacement cost down to the single failing hot water unit driving it.
Know what's coming before it fails
AssetMind, Your AI Building Advisor
Ask questions in plain English and get answers grounded in your actual data. No more digging through spreadsheets before a briefing, board meeting or council session.
Lifecycle Modelling & Predictions
Every component carries a modelled remaining useful life, adjusted for actual condition, level of service and criticality. Projects replacement years and escalated future costs decades ahead.
Financial Scenario Modelling
Model Premium, Balanced and Must-Do funding scenarios side by side. See exactly what each service level costs, escalated to future dollars and ready for your LTFP and budget papers.
Manage defects, valuations and risk
Defect Management & Condition Assessment
Log defects with photos, rectification costs, urgency and target years. Track from inspection through capital plan to completion. Full condition reporting ready for council papers and NAMAF assessments.
Valuation, Depreciation & Finance Hub
Replacement cost valuations, depreciation schedules, written-down values and variance alerts. Export board packs and CSVs directly. Aligned with AASB 116 and fair value reporting requirements.
Climate Risk & Resilience
Overlay flood zones, fire corridors, heat stress and coastal erosion data onto your portfolio. See which roofs face accelerated degradation and which facilities sit in flood paths.
Government-Grade Access Control
Role-based permissions, client-scoped views, view-only access for councillors, board members and auditors, and full audit logging. Each stakeholder sees exactly what they should.
Why AssetStack
Stop Re-Inventing Your Asset Register Every Three Years
Consultants lock your data in PDFs. Spreadsheets break. Legacy EAM systems weren't built for capital planning. AssetStack keeps your condition history, grading matrices and pricing library in your platform, so each assessment builds on the last.
| Comparison | Consultant | Spreadsheets / Legacy EAM | AssetStack |
|---|---|---|---|
| Data ownership | Locked in the consultant's file | Owned by IT, opaque to asset team | Owned by you, live and exportable |
| Evidence & audit trail | PDF report, no photo link | Work order history only | Photo, grade, forecast, audit trail |
| Scenario modelling | Manual, weeks to update | Not built for capital planning | Premium, Balanced, Must-Do in real time |
| Assessment cycles | Start from scratch every cycle | Requires an IT project | Builds on the previous cycle automatically |
| Cost model | $80K to $200K per assessment | $500K+ implementation | SaaS subscription, scales with portfolio |
You Don't Need a Clean Dataset to Start
Most organisations have asset registers in Excel, condition reports in PDF, and photos scattered across folders. We don't expect you to tidy up first.
- Import existing registers from Excel. We'll clean, standardise and validate
- Configure your asset library and grading matrices to match your portfolio
- Fill the gaps with scan data and field inspections
- Your first AssetStack report beats your last consultant's
- Every cycle after that gets easier automatically
Your Data. Your Methodology. Your Asset Library.
The Verified Savings Ledger ties every prediction to an intervention, attached evidence and a verified outcome. Your auditor can trace every dollar from board paper back to an individual inspection photo.
- Export to Excel, CSV or IPWEA-compliant formats anytime
- Integrate with your finance system, GIS and CMMS from day one
- No vendor lock-in. No consultant dependency.
- When the consultant changes, your data doesn't walk out the door
- That's not consultant IP. That's your asset intelligence.
Implementation
First Facility Live in Under 90 Days
A proven onboarding process that gets you from data discovery to live capital planning in 12 weeks, scaled to your portfolio.
Weeks 1 to 2
Data Discovery & Configuration
Asset register imported. CSV/Excel upload mapped to AssetStack schema, locations geocoded. Your asset library and grading matrices configured.
Weeks 3 to 4
First Facility Live
LiDAR, 3D scans and surveys captured. AI condition baseline established. Every asset has a condition grade and remaining useful life.
Weeks 5 to 8
Predictions Running
Risk scores, failure probability and cohort variance computed. First renewal forecasts generated.
Weeks 9 to 12
Full Programme Live
Capital plan generated against your budget with risk-reduction-per-dollar. Inspection cycles scheduled, audit trail enabled, evidence packs auto-generated. First savings logged.
Integrations
Works With What You Already Have
Finance
TechnologyOne · SAP · Oracle · Excel export
GIS
ArcGIS · QGIS · Council mapping systems
Works Management
CMMS integration · Inspection scheduling
Data Export
IPWEA-compliant · CSV · API access
Security & Trust
Designed for the Team Procurement Signs Off On
When your CISO, regulator or insurer asks, you have a defensible answer in seconds.
- Australian Data Residency
- Privacy Act Compliant
- SOC 2 In Progress
- ISO 27001 Aligned
- Encryption in Transit & At Rest
- Per-Tenant Data Isolation
Ready to See Your Portfolio in AssetStack?
Book a demo and we'll model your first building, facility or portfolio using your actual data. No tidy-up required.
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Get in touch
Book a working demo.
Tell us about your portfolio. We'll run a tailored session. No platform access until you're ready.
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